Advisory-board materials and reports

Before the meeting

Define the business or scientific objective, decisions sought, participant role, questions, pre-reading, evidence background, and facilitation plan. Avoid briefing material that pushes participants toward a predetermined answer while presenting the event as independent advice.

During the meeting

Capture statements, areas of agreement, disagreement, rationale, evidence gaps, and actions. Distinguish direct participant input from the writer's synthesis. Clarify attribution and confidentiality rules.

After the meeting

Produce minutes, executive summary, or full report according to purpose. Do not manufacture consensus from a majority theme. Preserve important minority views. Route factual corrections separately from requests to change the meaning of what was said.